Dear Venkataramani, here is my reply.
PROPOSED SWAYAMVARAM – SOME POINTS SUGGESTED
1.Give wide publicity, but don’t spend huge amount for the event unnecessarily.
2.Even though I know you fairly, I couldn’t avoid telling this. Please don’t collect any fees/service charges, except an amount to cover the organizing expenses.
3.Inform the aspirants and their parents briefly about the noble objective behind your efforts, without going on the side of boasting.
4.Dos and Donts and other terms and conditions are also
to be given in writing.
5.Let all your communication be in vernacular language as well as English, so that all kinds of people come and attend the event.
6.You invite some well known personality to preside over the function (Send him off soon).
7.Even in other towns and cities, the conduct of the event may be publicized through handbills and small cards of business cards size, while remembering Point No. 1.
8.The help and support of Brahmin associations in different places may be enlisted.
9.Brief Bio-data of all aspirants must be obtained and kept on record
10.Allot different time slots for people, by sub-grouping them basing on their expectations, which shall be ascertained broadly beforehand.
11.A common briefing session (lasting for 15 minutes) for all at the beginning is desirable.
12.Everybody must be made to realize that what you do is only creating a platform for the participants and there your responsibility ends. Let the participants discuss other issues amongst themselves. The ultimate choice is that of the respective individuals only.
13.You or your representative will act as a connecting point/link, wherever necessary.
14.It is advisable only two persons from each family are invited – The boy or the girl and one of their parents or one of the elders from either side.
15.Though photographing the event is alright, I don’t advise video-recording the proceedings, as the participants may feel their privacy is threatened.
16.Never allow anyone to shout or raise his/her voice, whatever be the provocation. Such persons must be politely requested to talk normal. If anybody doesn’t listen and still continues to shout or talk in high pitch, gently guide them out of the venue, with the help of a team of volunteers.
17.Maintain proper records for each case and further developments in their case. All follow up actions also may be recorded and it will also help face legal issues, if any, in future.
18. Allot code number to each case and initially, only this must be divulged to the other side, seeking details of one particular case.